Introduction

We respect your privacy and are committed to protecting your personal data. This privacy notice tells you what to expect us to do with your personal information.

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Who we are:

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• Rocketship Events Ltd

 

What personal data we collect and why we collect it:

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We only collect information that we know we will genuinely need to ensure effective communication with you, the safe running of our events and in accordance with the General Data Protection Regulation (GDPR).

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We collect or use the following information to provide services and goods, including delivery:

• Names and contact details (including those of your emergency contact)

• Addresses

• Date of birth

• Nationality

• Social media account details

• Health information (including dietary requirements, allergies and health conditions)

• Health and safety information

• Website user information (including user journeys and cookie tracking)

• Photographs or video recordings

• Identification documents

• Information relating to compliments or complaints

• Information relating to running experience

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Where we get personal information from:

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• Directly from you

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Who we share information with:

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• Race medical team and emergency services

• Publicly on our website, social media or other marketing and information media

• Suppliers and service providers

• Other relevant third parties:

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When you sign up for the event, we will collect the relevant data via our entry system partner Entry Central Please familiarise yourself with their privacy policy.

 

We will also share your entry data with our timing and tracking partner Open Tracking Please familiarise yourself with their privacy policy.

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Where necessary, we will also share relevant data with our race day medical team, officials, volunteers and race staff.​

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Aside from our own website, we may also share your information relating to race results with race result and statistical websites, including (but not limited to): Run Britain, Power of 10, Deutsche Ultramarathon-Vereinigung DUV (Outside of UK: Germany).

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Our lawful basis for the collection and use of your data:​

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Under UK data protection law, we must have a “lawful basis” for collecting and using your personal information. There is a list of possible lawful bases in the UK GDPR. You can find out more about lawful bases on the ICO’s website.

Which lawful basis we rely on may affect your data protection rights which are in brief set out below. You can find out more about your data protection rights and the exemptions which may apply on the ICO’s website:

• Your right of access - You have the right to ask us for copies of your personal information. You can request other information such as details about where we get personal information from and who we share personal information with. There are some exemptions which means you may not receive all the information you ask for.

• Your right to rectification - You have the right to ask us to correct or delete personal information you think is inaccurate or incomplete.

• Your right to erasure - You have the right to ask us to delete your personal information. However, we must hold your personal data for the purposes of the event and you agree to this as a condition of entry. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

• Your right to restriction of processing - You have the right to ask us to limit how we can use your personal information.

• Your right to object to processing - You have the right to object to the processing of your personal data.

• Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you.

• Your right to withdraw consent – When we use consent as our lawful basis you have the right to withdraw your consent at any time.

If you make a request, we must respond to you without undue delay and in any event within one month.

To make a data protection rights request, please contact us using the contact details at the top of this privacy notice.

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Our lawful bases for the collection and use of your data:

Our lawful bases for collecting or using personal information to provide services and goods are:​

• Contract – we have to collect or use the information so we can enter into or carry out a contract with you. All of your data protection rights may apply except the right to object.

 

Embedded content from other websites:

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.

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How long we retain your data:

We will retain your entry data for a maximum of 2 years after an event.

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Contact information gathered by event entry is saved for the purpose of occasional future event updates and correspondence only. You can request to be removed from such communications at any time by emailing us at essexwayultra@gmail.com

 

Race results will be published online as outlined above and in our terms and conditions.

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How to complain:

If you have any concerns about our use of your personal data, you can make a complaint to us using by emailing us at essexwayultra@gmail.com

If you remain unhappy with how we’ve used your data after raising a complaint with us, you can also complain to the ICO.

The ICO’s address:           

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Helpline number: 0303 123 1113

Website: https://www.ico.org.uk/make-a-complaint

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Last Updated: 21 January 2025

 

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